One of the issues when it comes to modern business is the fast pace that technology is evolving; policies regarding this technology can barely keep up. A current issue which you may need to consider is the use of removable media and its potential impact. As a result of this, there are a few issues you should be aware of when it comes to the security of your business and the ways in which you can actively work to mitigate this risk.
One of the biggest worries when it comes to portable devices is theft. Employees with access to portable devices in the workplace have more opportunity to steal data, as they simply have to plug it into a device and off they go. For business with access to sensitive data–bank details, addresses and names–this can be especially worrisome. Such as is the case with companies like chartered surveyors Manchester, who gather lots of sensitive data. Gathering data and distributing this at will to competitors is another way this could become an issue for a company.
Threat of Malware
A portable device can be used in a number of ways in the modern workplace. To transfer files, as a way to use different software across devices and to spread malware across your secure network. If the latter option, you could find yourself with all systems down and all of your computers affected. In which case, your whole business may be at risk (especially if there is no comprehensive backup in place).
And the malware doesn’t necessarily have to be destructive. It could simply be aimed at stealing data, as with the above issue. In which case, you need to make sure this is not a possibility. Locking down your network for unknown devices can be one quick way to try and cut this issue out of your daily working life.
USBs Aren’t Secure
Even when encryption is implemented on a USB or removable drive it isn’t always enough to deter a determined hacker. The fact is that anyone with the right programs or basic knowledge of hacking can and will access your data in the modern age, USBs are capable of preventing this. So, trusting them is almost impossible in the modern workplace.
Though it may seem like a jump, removable devices may actually pose a financial risk for your business. Data loss is a serious issue and can lead to some hefty fines. Especially in the post-GDPR world, where poor data management in a business (especially in larger corporations) can actually lead to millions of pounds worth of fines. This can be especially damaging for the compulsory purchase process. Having a better system in place, then, is the most logical solution you can have for quite a simple but very dangerous issue.
Therefore, there are a number of ways that you could possibly work to remove the danger of removable devices from your business:
The simplest way to deal with removable media in your business is to simply put a blanket policy in place. This may not outright ban removable media–sometimes it’s a necessary evil–but, it can be a good idea to restrict the use of such media as much as possible.
One of the key ways that you can make sure that removable disk use is not only restricted, but adhered to, is monitoring computers. Software installed across your business network can identify when untrusted removable devices are plugged into work devices, restricting their access.
This may seem extreme, but it is the easiest and most effective way to keep your network safe from the threat of removable devices. Especially if you’re worried about an attack or disgruntled employees having a negative impact on your network.
Removable media can be one of the most divisive elements in your business. For some, a blanket ban will be the only way to deal with potential risk while others may feel it is being blown out of proportion. The fact is that the risk is totally dependent on your business. But, every workplace is putting a lot of trust in individual employees to not do anything with removable media which will cause issues.
When that trust is not possible, then you will need to take more precautions to ensure that data protection is a priority of your business.